Please read through the FAQ if you would like to sublease an apartment.
Who is the Sublessor and who is the Sublessee?
The Sublessor is the person who has the original lease with JSM. The Sublessee is the new person who will sublease the apartment.
How can I sublease my apartment?
You may sublease your apartment to another person by signing a sublease agreement through JSM.
What is a Sublease Agreement?
The Sublease Agreement is a contract between the original resident (Sublessor) and the new resident (Sublessee).
Who is responsible for rent payment?
The Sublessor will still be ultimately responsible to JSM for all lease obligations should the Sublessee not fulfill her sublease obligations.
Is there a fee to sublease?
Fees for subleasing are $25 for each apartment Sublease Agreement. Either the Sublessor or the Sublessee can pay this fee.
How do I find someone to sublease my apartment?
Current residents are responsible for locating their own Sublessees. Choose responsible individuals as your Sublessees. Residents can place their names on JSM's online sublease referral list. We also suggest you place an ad on Craigslist.com and/or post flyers throughout campus to find a Sublessee.
I found someone to sublease, what do I do now?
The potential Sublessee must submit a lease application on our website. Once the application has been submitted you can call our office (217-359-6108) to schedule a sublease signing appointment. Potential sublessees not passing the credit application will not be allowed to sign a Sublease Agreement.
There's a fee on my account I haven't paid, can I still sublease my apartment?
Any outstanding balance must be paid in full before a Sublease Agreement can be signed.
What do I need to do before my sublease signing appointment?
Before your sublease signing appointment you must do these things:
Find a Sublessee.
Have the Sublessee submit a lease application on our web site.
Agree on the beginning date of the sublease.
Agree on the end date of the sublease. (not beyond the end date of the original lease)
Agree on the sublease payment amount. If this is less than the amount of rent due, the original tenant must pay the difference to JSM.
Determine if the Sublessor will charge the Sublessee a security deposit, and how much.
Should I charge my Sublessee a security deposit?
JSM strongly suggest that the Sublessor charge the Sublessee a security deposit. We suggest $200 per person but it can be any amount. The Sublessee pays the security deposit directly to the Sublessor.
What if there is a deduction from the security deposit at the end of my lease? How do we keep a record of whether it happened before or after the apartment was subleased?
JSM will give you a new "Inventory & Condition Report". We recommend that on or near the start date of the sublease, one of the current residents and one of the sublessees inspect the apartment together noting the condition of all items on the Report. Both individuals should sign it, date it and keep copies for themselves.
If I charged my Sublessor a security deposit, do I return all of it?
If the sublease end date coincides with the end of the original lease, the Sublessor will wait to receive the information on deductions from the original security deposit paid to JSM, then deduct damages if needed. If the sublease end date is prior to the end of the original lease, the sublessor will need to inspect the apartment for damages and determine whether to charge the Sublessee.
If I charge a security deposit, when must I return it to my Sublessee?
The Sublessor must return the security deposit within thirty days of the end of the Sublease Agreement.
Our whole apartment is subleasing to another group, do we all have to come to the subleasing appointment?
If all roommates of an apartment are subleasing, the current residents will designate one roommate to act as their representative by signing an "Authorization to Designate Sublease Signing Representative" form. This form can be downloaded from our website, and must be presented at the sublease signing appointment. This representative is the only person from the current roommates who needs to come to the sublease signing appointment. All new Sublessees must be present at the sublease signing appointment.
We are a group subleasing from another group, do we all have to come to the subleasing appointment?
Yes, all new sublessees must be present at the sublease signing appointment.
My roommate just left town for the weekend, can he submit a form via email?
Yes, any form can be downloaded, signed, scanned and emailed to JSM at firstname.lastname@example.org.
Some of us will be out of town for the sublease signing, can we sublease via email?
Yes. All sublessees must submit lease applications on the JSM website. The Sublessor(s) and Sublessee(s) must first agree upon the terms of the sublease (see below). The the parties who are not going to be present at the sublease signing must email email@example.com and state all of the following:
The building and apartment number being subleased
In multiple bedroom apartments state the person you are subleasing from
The total rent amount each party is paying
The sublease start date
The sublease end date
The amount of security deposit the Sublessor(s) will charge the Sublessee(s), if any.
Then an original tenant can call JSM (217)359-6108 to schedule the sublease signing appointment. If this is a summer sublease, all remaining rent due to JSM must be paid in full before the sublease agreement is signed. Any person not present can make an online payment via credit card before the appointment. At the appointment we'll verify the payment has been received.
We will email the sublease agreement to the party not present. They will print, review, sign and email it back along with a photocopy of their drivers license or passport.
I'm subleasing to someone but my roommates are not subleasing their rooms, do I need their permission to sublease my room?
Yes, the remaining roommates not subleasing must sign a "Sublease Authorization" form which can be downloaded from our website and must be presented at the sublease signing appointment.
Do summer subleases have to pay all the summer rent at the sublease signing appointment?
If an apartment is being subleased for summer (May through August only), all of the rent due for the summer must be paid to JSM before the Sublease Agreement can be signed.
What forms of payment are acceptable when paying on a summer sublease?
If the Sublessor is making the payment, the summer rent may be paid using any regularly accepted payment form. If this payment is made by the summer Sublessee, payment can only be made by cash, cashier's check, money order or credit card - no personal or electronic checks.
What forms of payment are acceptable when paying rent for regular (non-summer) subleases?
Regular (non-summer) sublessees can pay their rent in monthly installments on the first of each month in accordance with the original lease agreement by personal check, cash, cashier's check, money order or online credit or debit card.
I have automatic withdrawal for my rent payments. Will that stop as soon as I sublease my apartment?
No, to stop your automatic withdrawal payments please fill out and turn in a cancellation form.
Can I sublease my parking space?
Yes. You can download a Parking Sublease Agreement from our website. Both parties must fill it in and sign it, then the parking Sublessee (person taking over the spot) must bring the form to our office. We will then give the Sublessee a copy of the lease, so they can use the spot and tow others from the spot.
If I sublease my parking space, does the Sublessee have to live in my building?
Because they are secure buildings, if you live in Green Street Towers or at Gregory Place East or West you can only sublet to someone who lives in your building. Otherwise, you can sublease your parking spot to anyone you'd like.